Cranston, Rhode Island (PressExposure) September 19, 2009 -- Brainloopâs web-based document compliance management (DCM) solution protects sensitive content while recording every action on a document, such as editing, sending and filing. The complete, tamper-proof audit trail tracks the document's lifecycle from creation to archiving or deletion. This meets compliance requirements governing document management.
The German Savings Bank Association (DSGV) has been quick to act to mitigate the risk of confidential project data being leaked to the public domain or falling into a competitor's hands.
Today, about 50 DSGV staff and external partners collaborate on joint projects in the Brainloop Secure Dataroom. This gives participants secure access to any type of sensitive information, which is stored in a virtual vault in the same way paper documents are stored in a safe.
"The Brainloop Secure Dataroom makes it so much easier for us to share and collaborate on confidential project documents with internal and external people," says Michael Daubner, Information Management Officer at DSGV.
The names of all authorized team members are stored on a secure server along with the permissions granted to each person. These can easily be set by the data room manager - who may be the project manager - and tailored to each person's role. For the future, DSGV is looking at sharing statistical data this way too, and is currently building a permanent new application for multiple customers who send their data from outside. Every stage of the information sharing process will be documented to ensure the transparency and traceability of all communications.
Postbank also uses the Brainloop Secure Dataroom because of its security aspects. However, a further reason is that it facilitates the extensive research and translation of the bank's annual reports, which involve several external agencies.
"We used to work on several versions of a quarterly or annual report at the same time - but this is thankfully now a thing of the past," says Lars Stoy, Postbank's investor relations manager. "The solution's ease of use is a big advantage, especially as we only work with it at the end of each quarter. And the audit trail of all communications ensures that we handle sensitive data in accordance with the relevant compliance requirements."
ABOUT BRAINLOOP Brainloop, with offices in Munich and Boston, is the leading supplier of software solutions for high-security management of confidential documents. Brainloop Secure Dataroom is a virtual document safe that enables safe filing, editing and distribution of highly confidential documents within a single company, and beyond. All contents are powerfully protected from unauthorized internal or external attacks, and all actions within the data room are documented by an auditing system. Examples for use include contract negotiations, collecting data and writing up quarterly reports, and any other communication that contains confidential information. Brainloop Secure Dataroom is used internationally by hundreds of renowned companies including BMW, Deutsche Telekom, Eurocopter, Galileo Industries, Premiere and ThyssenKrupp. Leading law firms and investment banks use this solution for the complete life cycle of M&A transactions. Strategic partners of Brainloop are HP, IZB, Microsoft and T-Systems Business Services. http://www.brainloop.com
Press contact at Brainloop: Brainloop Inc. One Broadway, 14th Floor Cambridge, MA 02142 United States Email: press(at)brainloop.com Internet: http://www.brainloop.com