Mississauga, Ontario Canada (PressExposure) February 28, 2012 -- Moving offices can be a very stressful experience especially if something goes wrong. There are so many things to consider while still needing to run your business without interruption. Here are some tips to consider when planning an office move:
Start the Process Early
There's a lot to do, so the earlier you start the greater the chance of achieving a smooth and cost-effective move. Best practice is to start reviewing options 3 months prior to the move date for every 30 person affected. For example, plan 3 months ahead of the move for an office move affecting approximately 30 people, 6 months for an office move affecting 60 people, and 9 months for an office move affecting 90 people, etc.
Select an Office Moving Company Based on Quality Not Price
Choosing an office moving company is not an easy task since it is hard to judge the quality of the service before the service is performed. Consider the following when selecting an office moving company you can trust:
o How long has the Office Moving company been in business?
o Are they properly insured? What's your coverage for loss?
o Ask for references and/or check the Better Business Bureau Site (www.bbb.org) for well rated office moving companies in Toronto.
o Get the quote and assumptions in writing
For more on selection criteria, check out our article on How to Select a Toronto Moving Company [http://www.theofficemover.net/the_office_mover_services.html] by checking in to our website.
Plan, plan and plan
In addition to starting the process early, it is important to plan out the various aspects of your office move, from service provider inquiry and selection, communication to staff, customers and suppliers, task identification through to the creation of a detail work back schedule to ensure all tasks and sequencing are planned for.
Business move is a process - and like any process it can be broken down into a series of simple tasks and checks. The intelligent use of project planning documents, spreadsheets and checklists will not only help with the planning of the office move, but also act as the road map to carry out the many tasks involved with the project. They should include all the tasks that need to be completed (and the steps leading up to them), the individuals, teams and companies responsible for completing each task, and the deadlines.
Get a complimentary office moving check list at http://www.theofficemover.net/resource.
Be realistic about what you can do yourself and what you would need to outsource. Remember you will still need to run your business while the move is occurring so don't stretch yourself too thin. For portions that require outsourcing, be realistic about the budget. A lack of budget is a common trap to source less qualified office moving professionals and often results in issues.
An office move affects several stakeholders. This includes staff that needs to continue to perform their jobs without interruption. Often times, the office move also affects customers and suppliers. Ensure the plan is communicated with pertinent details and communicated repeatedly.
For more resources, check out http://www.theofficemover.net/resource.