Portland, Oregon (PressExposure) November 12, 2009 -- Hand writing forms can be one of the most tedious tasks faced by property management professionals. Between cross-checking information, correcting mistakes, and simply trying to fit everything on the page, hand writing property management forms can be not only frustrating, but potentially injurious!
Relying solely on a physical copy of a form can also have unintended consequences. Losing records becomes far too common as offices are moved around through the years. Looming over any business is also the possibility of all physical records being destroyed by natural disaster. One common solution to storing forms in electronic form is to scan them. This is a little tedious, but works acceptably. One downside to this method, is that the electronic files have to be named and organized in such a way that they can be easily associated with your properties and tenants.
This still begs the question, would it not be more sensible to solve both problems at one time? If a form is generated electronically with the same system that stores your property and tenant data, it can pre fill much of your form information for you. The remaining data can be typed into the form, and then the form can be printed. Another helpful feature would be if the system that does all of this could also store the generated forms along with your data. That way, you could use a few clicks of a mouse to pull up forms associated with a particular tenant or property, instead of minutes or hours of searching through physical files.
A web based rental and lease forms and property management software, is evolving to better serve online forms production and tenant and property management needs for property managers across Oregon. We have recently upgraded several components of the site to make using Rentegration even easier for landlords across the state. [http://www.rentegration.com]